What is cash retention? A form of security provided by subcontractors to a head contractor. This money is held by the head contractor from progress payments to the subcontractor. The money is held as a security for defective work or late completion.
- 1 What does retention money mean?
- 2 When the retention money will be paid to contractor?
- 3 How is retention calculated in construction?
- 4 What is the minimum retention period?
What does retention money mean?
What is retention money? Retention money is an amount held back from a payment made under a construction contract. It is usually a percentage of the amount payable of each instalment.
What is the purpose of retention?
Retention is a percentage (often 5%) of the amount certified as due to the contractor on an interim certificate, that is deducted from the amount due and retained by the client, The purpose of retention is to ensure that the contractor properly completes the activities required of them under the contract,
- In the US, this is known as Retainage,
- Retention can also be applied to nominated sub-contractors, and the main contractor may also apply retention to domestic sub-contractors,
- Half of the amount retained is released on certification of practical completion (‘ substantial completion ‘ for Institution of Civil Engineers ( ICE ) contracts ) and the remainder is released upon certification of making good defects,
Interim certificates should make clear the amount of retention and a statement should also be prepared showing retention for nominated sub-contractors, The contract may require that retention is kept in a separate bank account and that this is certified to contractors,
- In this case, the client will generally keep any interest paid on the account,
- NB: On construction management contracts, a separate certificate of practical completion must be issued for each trade contract and so there are a number of defects liability periods,
- This means that retention must be released as required for each individual trade contract,
The same is true on management contracts, where each works contract must be certified individually. Retentions can be large amounts of money and may cause cash flow problems for contractors, It has even been suggested that retention clauses do not comply with the Housing Grants, Construction and Regeneration Act, which sets out requirements for the withholding of payments,
- For more information, see The problems with retention,
- A possible alternative to retention is a retention bond, where the client agrees to pay the amounts which would otherwise have been held as retention, but instead a bond is provided to secure the amount that would have been retained.
- As with retention, the value of the bond will usually reduce after practical completion has been certified,
Other proposals include putting retention in a trust account, and the construction supply chain payment charter proposing abolishing retention by 2025. In 2014, Debbie Abrahams, MP said: “There is evidence that cash retentions have been used to shore up the working capital of local authorities and Tier 1 suppliers,
When the retention money will be paid to contractor?
What Is Release of Retention in Construction? – Release of Retention in Construction is another important term in any construction contract which is also an indication of completion of the scope of any construction projects up to the mentioned stages. Usually, retention monies in construction works are released in two stages of the project.
Release of the First Half of the R etention Monies is released at the time of issuing the completion certificate. When the completion certificate is issued first half of the retention money will first be certified and then the money will be released. If there is any outstanding work for the construction project, those will be stated in the completion certificate,
If there is any outstanding construction work available and if the contractor does not accept t o complete such defects in works or any outstanding work, a client can deduct a reasonable amount for completing such remaining work. This reasonable cost will be the amount of money needed to cover the cost of completing the remaining construction work or defects by engaging a 3 rd Release of the Second Half of the Retention Monies will be certified and released upon the ending of defects liability period.
- In most construction contracts, the defect liability period is 12 months which the contractor is liable to complete any defects arise due to bad workmanship.
- Upon issuing of maintenance certificate, the 2 nd half of Retention money will be released and with this complete the full release of the retention monies.
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What is retention money RA 9184?
Details – Whether the Members of the BAC in LGUs may come from offices other than those included in the enumeration in Sec 11.2.3 of the IRR of RA 9184. The list of offices mentioned in Sec 11.2.3 of the IRR of RA 9184 is not exclusive. Members of the BAC may come from offices other than those included in the enumeration, except the Chief Accountant and any personnel from the Accounting Unit because of the existence of conflict of interest,
Whether the term of office of BAC Members can be limited to a maximum of two (2) years. Whether the Period of Action on Post Qualification Process is mandatory. How should the procurement of street signs or house plates purely finished products, with or without installation, be categorized? Whether the LGU can still charge for the acquisition of Bidding Documents for Re-bidding. Applicability of Retention Money to the procurement of goods, infrastructure projects, and consulting services; Sanction for refusal of Procuring Entity to release Retention Money. Adjustment of Approved Budget for the Contract (ABC)
RA 9184 and its IRR are clear on the limit of the term of office of BAC Members. The Law and the rules gave the LCE the discretion to designate the members of the BAC for the period of one (1) year, and to extend the terms of office of BAC Members granting that the extension will be most desirable and advantageous for the PE.
- More so, the designation of the BAC members is within the exclusive prerogative and discretion of the LCE and inevitably, the extension as well.
- He application of mandatory periods under the IRR of RA 9184, such as the seven (7) calendar day and thirty (30) calendar day period mentioned in Section 34.8 thereof, must be complied with.
Should the BAC decide to extend the same, it must show and provide compelling, sufficient, valid, reasonable, and justifiable cause for such extension. Such valid justification, however, will only free officials from penal sanction or liability, but not from applicable administrative and civil sanctions or liabilities under existing laws, rules and regulations.
It is the PE who is in the best position to determine the correct classification of its procurement based on its identified needs, guided by the parameters and conditions in the relevant provisions of RA 9184 and its IRR on what should be considered as goods, infrastructure project or consulting services procurement he PE can still charge for the acquisition of Bidding Documents in the second bidding to cover the cost and expenses for its development after the conduct of the mandatory review and evaluation.
On the other hand, the PE may likewise decide to simply distribute the bidding documents for free. Retention money is applicable only to Procurement of Goods and Infrastructure Projects, and may only be released to the contractors after satisfying the requirements of the IRR of RA 9184.
- Efusal by the PE to release the retention money may be justified if all the conditions for its release are not fully met.
- However, unjust refusal to release the retention money when the required conditions are all present will subject the concerned official to applicable administrative and civil sanctions or liabilities under existing laws, rules and regulations.
In the case of a failure of bidding, mandatory review and evaluation of the terms, conditions, and specifications in the bidding documents, including its cost estimates should be conducted by the BAC. Should the reason for the failed bidding be due to a low Approved Budget for the Contract (ABC), the BAC can adjust the ABC, subject to the required approvals and conduct of re-bidding with re-advertisement.
What is a 10% retention?
1. It’s withheld from each payment – Retainage can cause strain on a contractor’s cash flow, but fortunately it’s not withheld in its entirety up front. On a typical project, the retainage percentage is applied to each progress payment. So on a $100,000 contract with 10% retainage, the contractor doesn’t have to fork over ten grand at the beginning.
How is retention calculated in construction?
How do retentions work? – Retentions are held as security in case a contractor or subcontractor’s business collapses during construction or they fail to fix defects during the DLP. They are typically held by the principal against the head contractor and by the head contractor against subcontractors, usually for 5 per cent of the contract value.
The retention funds are usually deducted at the rate of 10 per cent of each progress claim until 5 per cent of the contract value has been reached. They are usually held in the form of cash but could also be a bank guarantee or insurance policy. At practical completion, half of the retention (usually 2.5 per cent of the contract value) is released.
The balance should be paid out at the end of the DLP, providing any defects have been fixed. This can typically take between six months and a year. Many contracts have a limitation period in which the retention can be claimed. If you are not careful to stay on top of timelines you could lose a percentage of your contract value, which could affect your profitability on a contract.
Why do construction companies hold retention?
A contract retention provides assurance to an individual that a job will be completed.3 min read 1. Contract Retention and Construction 2. Contract Retention Amount and Purpose A contract retention is commonly used during construction for the following reasons:
- To protect an employer or a private individual from receiving incomplete services
- To provide the hired contractor with incentive to get the job done right
Why is retention important in construction?
Recovering retention in construction projects Retention is a percentage (usually up to 5% of the contract sum) of each payment made under a construction contract which is withheld in order to try and ensure that works under the construction contract are completed to the required standard.
Is retention the same as deposit?
Despite its similar function, the general contractor’s retention of a portion of a subcontractor’s fee to secure its own claims cannot be equated with a security deposit. Consequently, the investor is jointly and severally liable for payment of such amounts to the subcontractor.
How long is the retention period?
How long should I keep business documents? – Document retention guidelines typically require businesses to store records for one, three or seven years. In some cases, you will need to keep the records forever. If you’re unsure what to keep and what to shred, your accountant, lawyer and state record-keeping agency may provide guidance.
Do we get retention bonus every year?
Booming Economies and Liquid Labor Markets – In a booming economy with a strong job market in which employees are being offered and sold attractive job benefits from other companies, the probability of a business losing its valuable employees to competitors is high.
With the corporate landscape changing almost daily and a liquid labor market allowing workers to move from job to job more easily, retention bonuses have provided a great way for companies to keep key employees. In addition, employees who have obtained new skills or completed training that is vital to the operations of a business may be offered retention bonuses to ensure that they do not take their skills elsewhere.
In addition to losing the employee with an advanced skillset, a company runs the risk of the employee joining a competitor. A retention bonus is typically a one-time payment made to an employee. Companies usually prefer to offer a retention bonus instead of a salary increase because they may not have the necessary finances in place to commit to a permanent salary raise.
Depending on the company, the value of an employee’s retention bonus may be tied to the employee’s length of service with the firm. The bonus is paid at the end of a period as either a percentage of the employee’s current salary or a lump sum of money. For example, if a project will take 12 months to be completely shut down, the employee retention bonus will be paid after 15 months to ensure that the employee stays for the remaining life of the project.
Not all employment agreements contain a retention bonus, and retention bonuses may be included as a financial incentive at any time during an employee’s term.
What is the minimum retention period?
Well that is quite easy. Almost all countries have both minimum and maximum retention periods for certain records. A minimum retention period tells you for how long you should keep data at a minimum. Say the bookkeeping requirement in the Netherlands is minimally 7 years.
- You could keep your books for longer, but that is not required.
- A maximum retention period tells you when to destroy a certain record.
- When this period has lapsed you are really not supposed to have the record anymore.
- It is time to say goodbye to it.
- In some countries, though, there are exceptions when you issue a “legal hold notice” or a “tax hold notice”.
This will suspend the need to delete a record in view of a possible litigation, tax audit or investigation. Why do we have maximum retention periods? Well because that is to usually to protect the privacy of a person. Data protection laws often forbid keeping data for longer than necessary for the purposes for which the data were collected.